Los Angeles’s #1 gourmet catering and event production company seeks a full-time Executive Assistant to the President.
Ideal candidate must be highly organized and detail orientated. They must have a passion for the event and catering world and be eager to take on new challenges and tasks as the company has a growing need for assistance in many areas. They must have or develop a good rapport with the President and posses a great deal of patience. Other important qualities for the candidate include personal integrity, a positive/optimistic outlook, an excellent sense of humor, strong work ethic, ability to handle confidential information, and impeccable personal grooming.
Though there will be plenty of opportunity to work on the administrative details of events, please note, this is not an event coordinator position.
Specific Tasks include:
• Day-to-day administrative needs of the President/Owner (schedule meetings & appointments, correspond with clients, handle daily call list, etc.)
• Work closely with event coordinators and administrators to keep the flow of communication open on all events
• Communicate with vendors and clients about all upcoming events
• Ensure event deadlines are met
• Create event budgets and other production documents
• Develop and coordinate catering rental orders
• Personal errands and shopping, booking travel arrangements, etc.
• Front office duties and other administrative assignments as necessary
Minimum Qualifications:
• Minimum 2 – 5 years experience as an Administrative Assistant to a senior level executive
• Catering and/or rental company experience preferred
• Professional phone demeanor – handle a high volume of calls with a pleasant attitude. Must be able to communicate effectively with high profile individuals.
• Strong computer skills – MS Word, Excel, Outlook & Powerpoint a must!
• Excellent problem solving, analytical, and communication skills. Ability to think on one’s feet is essential!
• Superb organizational skills and attention to detail
• Ability to multi-tasks several different projects at once
• Ability to learn quickly and work independently
• Ability to manage time wisely
• Willingness to take initiative
• Errand running so reliable vehicle is important! Mileage paid.
• Bachelor’s Degree or equivalent work experience
• Ability to work long hours and some weekends as necessary
This is a full-time office position with paid time off including vacation, holiday, and sick leave.
Interested applicants should send their resume as a PDF with “Executive Assistant resume” in the subject line.
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It is ok to contact this poster with commercial interests.
Tags: Executive Assistant to the President (Mid-City)
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